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Gig Invoice
Generator

Click anything on the invoice to change it. Add your fee and travel, take off the deposit you already got, and print it or save a PDF to send.

From

Invoice

No.IssuedDue
Bill to
Event
DescriptionQtyRateAmount
$2,400.00
$350.00
$120.00
Subtotal$2,870.00Deposit received−Balance due$2,070.00
How to pay
Notes
Saves on this device as you type.

Invoice sent. Now who gets what?

Bandloop keeps every gig on one calendar with its fee and deposit, then splits the pay between members and tracks who's been paid — so the money side is done when the check clears.

How to invoice for a gig
  1. Number every invoice. 001, 002, 003. It keeps your records straight at tax time and looks like you do this for a living — because you do.
  2. Put the event on it.The date and venue tell the client's bookkeeper exactly what they're paying for, so it doesn't sit in a pile.
  3. Show the deposit. Full fee first, deposit received underneath, balance due at the bottom. No one has to dig up the old email to check the math.
  4. Make paying you easy.Venmo, Zelle, or who to make the check out to — right on the invoice. Add a due date so "we'll get you next week" has an end.
Common questions
What should a gig invoice include?+

Your band's name and contact details, who you're billing, an invoice number, the date you sent it and when it's due, the event (date and venue), each thing you're charging for, any deposit you've already received, the balance due, and how to pay you. That last part matters more than people think — if the client has to text you to ask for your Venmo, you'll get paid later.

Should I invoice before or after the gig?+

Both are common. For weddings and private events, most bands take a deposit when the date is booked (often 25–50%), then invoice the balance a week or two before the event or on the night. Bars and venues usually pay on the night or a few weeks after, and an invoice is how you make sure that actually happens.

How do I show a deposit on an invoice?+

List the full fee as usual, then subtract the deposit you've already received so the client sees exactly what's left. This generator does that for you: put the deposit in the 'Deposit received' line and the balance due updates.

Do musicians charge sales tax on performances?+

In most of the US, live performance fees aren't subject to sales tax, but the rules vary by state and country. The income itself is usually self-employment income for you and your bandmates — our Gig Income Tax Estimator shows roughly what to set aside. This isn't tax advice; check with a professional for your situation.

Is this invoice generator free?+

Yes, completely free and there's no signup. It saves on your device as you type, and you can print it or save it as a PDF from your browser's print dialog. If you want every gig's fee and deposit tracked in one place, with the pay split between members afterwards, you can do that in Bandloop.

More free tools
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Get paid,
then split it

Songs, setlists, gigs with their fees and deposits, and the pay split between members — in one place, for every band you play in. Free to start.

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